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Resident Handbook

Table of Contents

Welcome Message

Welcome to The Berk! Over the course of this year, you will spend most of your time on campus, in class, listening to lectures, studying, and participating in group activities and service projects. You will also invest much of your time in our community meeting new people, and learning about yourself and the world around you. There will be many opportunities to become involved and engaged in the community and we hope that you take full advantage of those opportunities! You will experience a lot over the course of a year and it is what you do with that experience that matters the most.

By focusing on the total student experience, we reinforce the student's educational goals, as well as our commitment to community service and development. Through cultural and developmental programs coordinated by our staff, residents can participate in a wide variety of activities, including seminars, community outreach programs, social events, and service projects. Be sure to follow up on Facebook, Twitter, and Instagram to stay up to date on giveaways and important information!

There are many staff members here to help you throughout the year. There are a number of professional staff members as well as Community Assistants who live on the property and work closely with the residents. They are here for you and one of their main roles is to be available for you and to spend time getting to know you. Also, they help with communication between you and the professional staff, make sure there are activities and things to do, and help with ensuring the safety of the building.

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Contact Information

Emergency Contacts

Property Contacts

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Important Dates

Fall Semester

August 22 - Move-in Day! 

August 27 - First Day of Fall Semester Classes

December 5 - Last Day of Fall Semester Classes

December 15 - Fall Final Exams Begin

December 19 - Fall Final Exams End 

Spring Semester

January 20 - First Day of Spring Classes

March 23 - Spring Break Begins

March 27 - Spring Break Ends 

May 1 - Last Day of Spring Semester Classes

May 11 - Spring Final Exams Begin

May 15 - Spring Final Exams End

Summer

May 31 - Move-out Day

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Multipurpose Room and Common Area Facilities

The Multi-Purpose Room (MPR)

The Multi-Purpose Room (MPR) is the place to go for great amenities. Most of the events and activities hosted by the Resident Assistants take place in the MPR. All rules governing common area amenities will be enforced by management and are subject to periodic review and revision. The facilities available in the MPR are for the exclusive use of community residents. A resident must accompany all guests at all times. The maintenance and care of these facilities is every resident’s responsibility; therefore, abuses may result in facilities closing. Please report all repair needs or problems to the community office.

Building and Rooftop/Courtyard Furniture 

For your comfort while studying, socializing, or watching TV, the community has provided furniture in the multipurpose room, community kitchen, study rooms, library, lounge, and rooftop/courtyard areas. This furniture is meant to stay in the designated areas so that all residents may enjoy its use. Please do not take the commons area furniture into your room; there will be a moving charge for removing furniture from any commons area. All missing furniture should be reported immediately to community personnel to assist in recovering the missing furniture.

Laundry Room

Laundry rooms are open 24 hours a day for your convenience. The facilities are for resident use only. Dying of fabric or other materials is not permitted. Please remove your laundry when the cycle is complete and check your clothing frequently as the community is not responsible for lost or damaged items. Please report all laundry room malfunctions to the office immediately.

Leasing Office

The leasing office is located on the first floor. Leasing office staff is available to help residents with renewing resident leases/license agreements, collecting rent payments, answering questions about the lease/license agreement, and addressing issues as needed.

Office staff is also available to provide you with access to services, answer questions, and provide further information. Various recreation and convenience items are also available in the Leasing Office. 

Mail

Each resident is assigned a mailbox. Mailboxes may be shared by multiple residents. Mail is delivered daily except Sundays and holidays. Notification of packages and special deliveries will be placed on room doors and/or resident will be notified through text, e-mail, or phone call. Your address should read as follows:

(Your Name)

2315 College Ave.

Unit (Your Unit Number)

Berkeley, CA 94704

Residents are also able to send and receive faxes from the community office. Please see a staff member for details and cost. Residents receiving packages too large for mailboxes should pick them up in the office. We reserve the right to refuse any package that is too large for our office or is considered suspicious or hazardous in any way.

Payment

You will not receive a bill or invoice for any installment amount due. We do not provide payment slips, payment reminders, etc. It is your responsibility to make the payments by the assigned date based on the payment plan you chose by referring to your copy of the lease/license agreement. Pay online, deliver the payments to the office, or mail the payments.

Please also note that if you are choosing the installment option, these payments are installment payments, not monthly rent payments. This statement means that each payment is part of the installment amount not a particular month’s rent. If you do not make the payments by the designated due date (the third day of the month), you will be assessed a late fee. Payments that are mailed must be received by the due date, regardless of postmark, to avoid late fees. A $25 late fee will be assessed if payment is received after 10:00 am on the 3rd day of the month. In addition, beginning with the 6th day after the due date you will be charged an additional late fee of $5 per day for each additional day that the rent installment or any part of it remains unpaid.

Resident Surveys

Periodically surveys are distributed to the residents in an effort to solicit feedback about your experience. Surveys provide you with an opportunity to assist us in providing the best experience possible.

Library and Study Areas

Study areas are available throughout the community. Study areas are reserved for studying. The areas are open 24 hours a day to residents and observe 24 hour quiet hours which are strictly enforced by staff. Reservations for study areas can be obtained at the leasing office or by emailing the leasing professional at lpberkeley@edrtrust.com. Residents are responsible to post their reservations in the area during their exclusive use.

Community Kitchens

At each property, there is a community kitchen available for all residents with both refrigerator and freezer storage space.

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Unit Information

General Policies

In order to comply with local fire codes (which are created ultimately for your own protection and safety), certain policies apply toward the condition of your unit. In addition, decorating guidelines have been established in order to prevent damage to the units.

All furnished units are to remain furnished, with beds on the frames and furniture on the floor (e.g., no beds on top of desks or dressers, no desks or dressers stacked or turned on end). For safety reasons, cinder blocks are not permitted. Furniture may be rearranged in your unit provided it is returned to its original position prior to check-out.

The following must also be adhered to:

·         No bunk beds, lofts, or waterbeds are permitted.

·         No construction, wall partitions, paintings, or any similar structures are permitted.

·         Dartboards are not permitted due to damage to walls and doors.

·         Any alterations or modifications that pose a threat to safety, health, physical unit damage, comfort of others, etc., are not permitted.

·         NO ITEMS ARE PERMITTED ON THE CEILINGS. This includes: nails, stickers (reflective stars), bottle caps, tape and poster putty. Damage to ceilings will result in a repair charge.

·         No additions to the original surface are permitted on the doors, windows, blinds, or furniture.

·         All decorations must be temporary so as not to permanently deface or damage unit furnishings.

·         Only official community documents may be posted on the interior and exterior of the entrance door.

·         For fire safety reasons, candles, incense, space heaters, hot plates, and other combustibles are not allowed in the units.

·         Please do not put tape of any kind on the carpet or linoleum.

·         No decorations are permitted on the windows, including posters, lights and flags.

·         Curtains may be hung on the windows provided that a white background (or the provided blinds) faces the outside of the building.

Damages

Residents are responsible for the condition of their unit and all furniture. Any repairs needed within units must be performed by authorized maintenance personnel. Residents will be charged for the repair of any damages upon vacating the unit.

Garbage

All garbage must be properly bagged and placed directly into dumpsters. Storing garbage in units, breezeways, or stairwell is not permitted.

Garbage Chutes

Residents should use the chute only for small bundles of common household trash. Trash must be bagged and tied tightly in bundles that are small enough to fit easily through the opening; and heavy enough to drop all the way down. Do not put anything down the chute that might get stuck in the chute. Loose, light items may get stuck inside the chute unless they are secured inside tightly tied bags of bundled trash. The chute must not be used to dispose of hazardous or flammable materials or anything that is wet.

DO NOT pour any liquids or drop loose food waste down the chute. These will stick in the shaft may cause foul smells and health hazards.

Lights and Fixtures

It is the responsibility of residents to replace all standard light bulbs. Please submit a maintenance request if any florescent light bulbs need to be replaced in your unit.

Maintenance

All maintenance concerns in your bedroom, your unit, or elsewhere on the community should be reported to the office or the CA/RA during regular business hours or submitted using our on-line maintenance request form. Please provide us with all the information pertaining to your maintenance request in order for us to most efficiently respond to your issue. For emergency maintenance issues, our maintenance staff is on call. After regular business hours you should contact the community’s answering service or CA/RA On-Call. Please use good judgment when deciding to contact staff after hours. Examples of maintenance emergencies include: flood, broken window in a first-floor unit, front door lock malfunction, or fire.

Upon submission of the request, the maintenance staff will undertake corrective measures as quickly as possible. You will be notified when the work has been completed or if more time is needed to correct the situation.

Smoke Detectors

The smoke detectors in your units are very sensitive. When taking a shower, close the bathroom door to ensure the steam does not affect the detector. When cooking, be sure to use the fan above the stove. If your detector makes a chirping sound, it means the battery is low. Complete a work order as soon as possible to have the battery replaced. Any time a smoke detector sounds an alarm, you should respond to it as an emergency and proceed in a safe manner. Never disconnect the smoke detectors. Sometimes you may experience a “false alarm.” The smoke detectors may be set off by dust, an insect or just may need routine cleaning. Opening the front door and windows (to allow fresh air into the unit) may stop the false alarm. Tampering with firing safety equipment is a violation of state and federal laws and will result in fines, eviction, and possible arrest.

Toilets

Do not flush paper towels; they do not degrade. Never flush feminine hygiene products, regardless what the packaging states. If your toilet does overflow or clog up, turn off the water supply immediately. There is a water shut-off valve next to the toilet on the lower left side of the wall. Residents are required to plunge their own toilet prior to calling in maintenance. Residents will be responsible for any toilet damages/overflows that are the result of improperly disposed articles.

Unit Entry

We respect your right to privacy. Without prior written consent, no one is given access to your unit. However, our staff may enter your unit as follows:

·         in case of emergency

·         when you have abandoned or surrendered the unit

·         to make requested repairs

·         to test smoke detectors and complete health and safety inspections

·         to show the community to prospective or actual purchaser

·         routine inspections

·         with your prior permission

·         as otherwise allowed by law

Except in cases of emergency and as required by law, we will provide you with reasonable written notice of our intent to enter and entry will be during normal business hours. You may be present; however, entry is not conditioned upon your presence. In case of emergency, we may enter the unit at any time without prior notice. In such situations, you do not have the right to refuse to open a door and you must allow access.

Utilities

If your utility use exceeds the allotted amount, you will be invoiced for and required to pay the overage. You and your roommates will be responsible for establishing service with the utility companies that are not included with your rent. You will be billed and must pay those utilities directly to the utility companies. You and your roommates are jointly liable for the payment of utilities not provided by us. You are required to place the utilities in your name within one business day of moving in or you will be in default in accordance with the terms of the lease/license agreement. The utilities must remain on, and in your name, until the end of the lease/license agreement. You will be responsible for penalties, processing fees and damages resulting from utilities being turned off prior to the end of the lease/license agreement.

Whenever you save energy, you not only save money, you also reduce the demand for such fossil fuels as coal, oil, and natural gas. Less burning of fossil fuels also means lower emissions of carbon dioxide (CO2), the primary contributor to global warming, and other pollutants. You do not have to do without to achieve these savings.

The average American produces about 40,000 pounds of CO2 emissions per year. Together, we use nearly a million dollars worth of energy every minute, night and day, every day of the year. By exercising even a few of the following steps, you can cut your annual emissions by thousands of pounds and your energy bills by a significant amount. These steps include:

·         Whenever possible use outside fresh air to control hot temperature conditions instead of air conditioning.

·         Use fluorescent lighting whenever possible. The same amount of light may be obtained with only 1/3 the wattage. Change to lower wattage where possible.

·         Keep all lamps and lighting fixtures clean. Dirt absorbs the light.

·         Check the accuracy of HVAC system thermostats.

·         Report water leaks in bathrooms and units the same day when possible.

·         Turn your refrigerator down. Refrigerators account for about 20% of household electricity use. Use a thermometer to set your refrigerator temperature as close to 37 degrees and your freezer as close to 3 degrees as possible.

·         Set your clothes washer to the warm or cold water setting, not hot. Switching from hot to warm for two loads per week may save nearly 500 pounds of CO2 per year if you have an electric water heater or 150 pounds for a gas heater.

·         Make sure your dishwasher is full when you run it and use the energy saving setting, if available, to allow the dishes to air dry.

Utility Closets

The utility closets housing water heaters and HVAC equipment are not to be used for storage. 

 

Vacant Bedrooms

Current residents must make every effort to welcome a new roommate as long as there are empty bedrooms or bed spaces in the unit. It is a violation of your license/lease agreement to tell a potential roommate that you do not want a roommate or that there are no vacant beds. It is also a violation of your license/lease agreement to double occupy a bed space. You may have the opportunity to lease open bed spaces. Please contact the office for more details.

Washers/Dryers

Laundry facilities are provided for your use. All appliances should only be used in the manner for which they were intended. No dying of fabric or other materials is ever permitted. In the event you should need instruction on how to use the machines, please contact your CA/RA.

Window Screens

It is important that the window screens and blinds remain in good functional condition. They are not to be removed, tampered with, and/or detached in any manner.

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Safety And Emergency Procedures

Introduction

The property has a strong commitment to safety; to make it work, you must also have this commitment. We have adopted instructions and procedures to follow in emergency situations; please be aware of these and understand their importance.

We work closely with local police and fire departments and are constantly evaluated to ensure that we continue to provide the safest living environment possible. Please respect these regulations as you would any others. If you do not understand any of these regulations and suggestions, please ask your RA for clarification.  

Courtesy Personnel

The community maintains courtesy officers to walk the community each night in order to deter any potential problems. These professionals are equipped with walkie-talkies and/or cellular phones for communication with the community’s personnel.

Earthquake

Residents should maintain an emergency supply kit in his/her unit consisting of a three-day supply of water, non-perishable food, closed toe shoes, a flashlight and fresh batteries, a battery operated radio, gloves and any medication that might be required by the resident. At the sign of an earthquake, residents should immediately seek cover and when safe, should evacuate the building.


Fire Safety

Fire warning devices and safety equipment are to be used only in case of emergency. The sounding of a fire alarm should be taken seriously and residents should proceed according to the instruction posted in and about the community. The intentional sounding of an alarm outside of an emergency situation will be considered a criminal offense and the person or persons responsible will be treated accordingly. Multiple outlet "octopus" plugs are not permitted. Surge protector power strips with circuit breakers are permitted. U: approved, grounded power strips with circuit breakers may be used only for computer and computer related hardware. A maximum of two power strips may be used per room. Extension cords are not permitted.   

Live holiday decorations such as trees/wreaths are prohibited. Hot plates, candles, incense, space heaters, cooking grills, lighter fluid, and other combustibles are prohibited due to the increased risk of fire hazard. For more information, please refer to the rules and regulations portion of your lease/license agreement.

If there is a fire or the alarm sounds, feel your door with the back of your hand before exiting. If it is cool, exit the unit, close the door, and proceed to evacuate the building. If the door is hot, don’t open it; fill any cracks with wet towels, signal from your unit by hanging a sheet out your window and wait to be rescued by the fire department. Upon leaving your unit, close your door. If smoke is present in the breezeways, lie down and crawl to safety; fresh air will be near the floor.

After you have exited, please be sure to move away from the building in order to avoid falling debris and to give the fire department personnel room to operate. Notify a member of the community staff upon exiting the building. The fire department will give an “all clear” when it is safe to re-enter the building. Finally, for safety sake, always let your roommate know where you are, a practice commonly known as the buddy system.

In the event of fire, residents should proceed away from the property and meet across the street from The Berk on campus.  at the furthest point from your building. You are required by law to evacuate the buildings when the alarm sounds. Failure to do so is not only dangerous and illegal, but it also may result in criminal prosecution and the initiation of eviction proceedings. Persons involved in tampering with smoke detectors, extinguishers, sprinklers, or any of the protective casings around the fire safety equipment will be subject to criminal prosecution. Upon your exit, please report any information that you know to the RA (e.g., the location of the fire).

Your Personal Safety

Personal safety measures are just as important to your well-being as those previously mentioned. Crimes, injuries, and personal assaults all occur outside of our control, but there are steps that may be taken to decrease your likelihood of being a victim. Your unit has a dead bolt lock so that it cannot be opened without a key. Please keep your room door locked at all times.

Safety Tips:

·         Do not walk alone after dark. Get someone from your building to walk with you.

·         Do not prop open any doors. Do not open doors for strangers.

·         Lock the dead bolt on your door at all times. When you leave your unit, remember to lock your door, this applies even when you leave for only a minute. Always carry your unit key with you. If your unit key is lost or stolen, please report it to the community office so the lock may be changed.

·         Use the one-way door viewer before opening the door to let in a guest. Never open your door to someone you don’t know. Report suspicious-looking persons to your CA/RA or community personnel.

·         If you see an unsafe feature on our community (e.g., an EXIT light is out), please notify community personnel immediately.

Tips on Preventing Auto Crime:

·         Be alert and use common sense.

·         Roll up windows. Lock your car.

·         Never hide a spare key in your car.

·         Never leave CD’s, packages, purses, or other valuables in plain sight.

·         Approach your car from behind on the passenger side while giving the impression that you are just passing by. Walk past the passenger side and look into the car. Check the back seat. Then proceed to the driver’s door.

·         Carry your key ring in your hand while walking to your car, whether in daylight or dark.

·         As soon as you get in the car, lock the doors.

·         If someone is in your car or loitering around it, call the police or security. DO NOT confront the stranger.

Personal Property Insurance 

Please be aware that the community takes many precautions to maintain the safest living environment possible, but we are not liable for any losses or damages that may occur to your personal property. If you are a dependent, you may be covered under your guardian’s personal property insurance.

The community takes many precautionary measures in attempting to aid the well-being of our residents. These include: strongly urging you to keep your apartment/suite and bedroom locked at all times and having an extensive preventive maintenance program designed to detect and cure any problem areas throughout the physical facility. We strongly recommend that you obtain personal property insurance for all of your valuables.

Thank you for taking time to read the community’s resident handbook. Please remember that you are an important part of our community and we hope you invest time and interest in keeping our community a great place to live!

You agree that we do not promise, warrant or guarantee the safety and security of you, your guests or your personal property against the criminal actions of other residents or third parties. Furthermore, we shall not be liable for any damage or injury to you, your guests or your personal property or to any person entering the Apartment or the Community, for injury to person or property arising from theft, vandalism or casualty occurring in the Apartment or the Community. You agree to indemnify and hold us harmless from all claims, costs, and expenses arising from injury to person or property to you or any of your guests regardless of the cause, unless the injury is due to our negligent or intentional conduct.

You have the responsibility to protect yourself and to maintain appropriate insurance to protect you and your belongings. It is a fact that no security system, including video cameras, controlled access gates, courtesy patrol services or electronic intrusion safety devices, can guarantee protection against crime. We do not monitor any security video cameras or other photographic surveillance that may be installed at the community. As to any and all security measures taken at the community, you may not rely for your personal safety upon any measures we may take to secure the building/s. Even elaborate security systems are subject to mechanical malfunctions, tampering, human error or personnel absenteeism, and can be defeated or avoided by clever criminals. Further, repairs to such devices cannot always be completed immediately. Therefore, you should always proceed on the assumption no security systems exist.

You acknowledge that you have read, understood and agree with the above notice. You have received no representations or warranties, either expressed or implied, as to the overall safety of the Apartment and Community and/or any security system at the Community. We have not in any way stated or implied to you that the security of person or property is provided, promised or guaranteed or that the Community was or will be free from crime.

For the purpose of this paragraph, Owner shall include EdR, its officers, agents and employees.

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Policies and Regulations

Introduction

The following policies and procedures are in place to ensure that all residents enjoy their stay at The Berk. If you have any questions about these policies, please see your RA or a member of the management staff. 

 

Quiet Hours

24 hour courtesy hours are always in affect, meaning always be thoughtful of

your roommates and your neighbors. We have established quiet hours in order

to help you reach your fullest potential as a student. Sunday-Thursday quiet

hours begin at 10:00PM and end at 9:00AM the next morning. Friday-Saturday

quiet hours begin at 1:00AM and end at 10:00AM the next morning.

 

Alcohol and Drugs

The decision to drink and how much is a personal one. Alcohol-related conduct which infringes upon the rights of others is not acceptable under any circumstance. The possession and/or consumption of alcoholic beverages in units must comply with local, state, and federal laws and regulations. Alcohol is not permitted in common areas. The possession of kegs, beer bongs, party balls, etc. is prohibited at any location on the premises.

No drugs, narcotics, controlled substances or drug paraphernalia may be possessed, used, sold or distributed at the community. Persons who violate this policy will be subject to disciplinary action and arrest, including immediate eviction. Possession of a medical marijuana card does not override the lease/license agreement provision prohibiting the use of marijuana on the premises.

Students at the university are encouraged and supported in any effort to maintain good health and well-being. The use and abuse of alcohol and illicit drugs impairs both and puts your health at risk. The sale, manufacture, distribution, possession or use of any controlled substance as defined in the California Health and Safety Code is illegal. Such laws are strictly enforced by the University Police Department. Violators are subject to criminal prosecution. University students and employees are also subject to disciplinary action.

The illegal consumption, sale, or furnishing of alcoholic beverages on campus is restricted. The abuse of alcohol and illicit drugs is proscribed by federal, state, local and university regulations. All state laws regulating alcoholic beverages will be enforced, including the use of alcohol by minors. If you are under the age of 21, you may not possess or consume alcohol. Use of alcoholic beverages in university residences is subject to state law and university regulations.

Common sources of alcohol (such as large volume containers, kegs, or party balls) are prohibited in all university housing and public areas. Providing alcohol to anyone under the legal drinking age is illegal and the university will hold residents responsible for their actions as well as the actions of those to whom you provided alcohol.

It is explicitly illegal to use, possess, manufacture, or sell drugs or other controlled substances in both public and private spaces. Residents using, possessing, or selling drugs will be subject to disciplinary and/or criminal actions, including immediate eviction. Substance abuse prevention and assistance programs are available for residents. Residents should contact the Assistant Director for information about programs. Possession of a medical marijuana card does not override the license provision prohibiting the use of marijuana on the premises.

Assault

The threat of physical abuse of any community member or guest is forbidden. Threats of any kind, racial or sexual harassment, malicious pranks, or abusive name-calling, is not permitted.

Ball Playing, Bicycles and Skateboards

Ball playing (including but not limited to baseball, football or soccer), skateboarding, inline skates, bicycle riding or use of any equipment with wheels are prohibited in the buildings/units. These activities have the potential to create excessive noise, cause damage, and may inflict physical injury.

BBQs, Fire Pits, Open Flames, and Fireworks

BBQs and contained fires in community designated fire containers are allowed under the following conditions:

Bicycles

Bicycles should be stored in designated or approved areas. We advise residents to provide their own vandal-proof bike lock and to always lock your frame and wheels to the racks. The community is not responsible for lost or damaged bicycles. Following uniform fire code, bikes should be stored only in areas provided and not inside the building. Any bicycles parked and/or locked in any hallways, stairwell, or clubhouse/community building, may be removed upon sight and impounded.

Check-In/Check-Out

A Check-In/Check-Out Inventory & Condition Form will be provided by community staff. Please take time to read the comments concerning your unit. Please return this form to your CA/RA upon completion and notify them if you find additional issues or have a concern. Please make sure this form is an accurate listing of your unit, as it will protect you from being charged for any damages which may have occurred before you moved into your unit.

Prior to check-out at the end of the year, a letter will be sent to you notifying you of all the steps involved in checking out, including: having your unit inspected, turning in your keys, and completing a forwarding address card. It is required that each resident make an appointment with their CA/RA for check-out.

Commercial Ventures/Solicitation

The resident agrees to not use his/her unit for commercial purposes, nor will the resident participate in or encourage door-to-door solicitation in the community. The Internet connection provided as part of the lease/license agreement may not be used for any commercial or profit-making enterprise.

Common Areas

Belongings may not be stored in hallways, breezeways, or stairwells, or in such a way that common or public areas become unsightly, or so the entry/exit to the unit is blocked. Residents are responsible for keeping common areas clean and picked up. Residents are strongly encouraged to work together to maintain a clean community living area. Concerns with neighbors should be addressed directly.

Conduct

By signing your lease/license agreement, you agree to follow the policies in the lease/license agreement and this resident handbook. Any violation of the lease/license agreement or resident handbook policies will be handled through the conduct process. All members of the community have an obligation to uphold community standards, including your university’s student code of conduct.

Damages

Residents are responsible for the condition of unit furnishings and will be billed for all repair and/or replacement costs. Any and all repairs needed within units and other areas must be performed by authorized maintenance personnel. Residents will be charged for the repair of any damages for which they or their guests are responsible.

Student Conduct

As in all living situations, we have a set of policies and guidelines for the community which must be adhered to. It is very important that you familiarize yourself with all rules and regulations and the material contained in this handbook and in your lease/license agreement. Since every resident will have received these rules, this is considered your “first warning.” Part of the RA’s job involves making sure that the rules of the community are followed.

The community operates in an adult atmosphere, thus most residents will never find themselves involved with disciplinary action. The largest part of individuals who require disciplinary action simply need a verbal clarification or warning. For those persons whose behavior is such that it requires more attention, any or all of the following may occur: a private meeting with your RA or other staff member, a written warning (with copies to your file and guarantors of the lease/license agreement), restriction from areas or events, relocation within the community complex, referral to the manager and/or, University official, contract probation, eviction, and/or criminal prosecution.

Disruptive Behavior

Residents are expected to act in a manner that will not disturb the academic pursuits or infringe upon the privacy rights, health or safety of other persons. Understand that any activity that has a negative impact on the roommates or neighbors will not be tolerated.

Failure to Comply 

Each resident is required to follow all directives of community staff and act in

an appropriate and civil manner. Failure to accurately identify oneself to staff

or comply with staff requests and directives will result in disciplinary action.


Financial Aid

The financial aid office does not automatically disperse financial aid checks to

the community. It is your responsibility, as the recipient, to use your financial

aid to cover your educational and/or housing costs. If you have questions

about your financial aid, please call the financial aid office.


Gambling 

Gambling is prohibited on the community, including all units, common areas, and grounds. 

Guests

We encourage you to invite guests to your suite, but please keep in mind that

your guests must abide by the property's rules and regulations. You are

directly responsible for communicating these policies to your guests. As the

hosts, you are held accountable and responsible for the conduct of your guests

at all times. Guests not complying with property policies will be asked to leave

and could be banned from our property. In order to ensure the most

comfortable atmosphere for residents, guests are not allowed to spend more

than 3 nights per month. You are required to be with your guests at all times

on the property! The number of guests at any given time should not exceed

two per room. For the safety and security of underage children and the privacy

of our residents, persons under the age of 16 are only permitted between the

hours of 8:00am and 8:00pm.


Health and Hygiene 

Suites must be kept clean and sanitary at all times, including proper disposal of empty food and beverage containers. Residents are prohibited from activities that violate any health code. Residents may not violate these regulations or interfere with the safe and clean environment of others. If a pest problem is a direct result of your cleanliness you will be billed for the extermination service. 

Housing and Network Acceptable Use Policy

The university provides high-speed Ethernet connections to The Berk. University policy describes what use is acceptable and appropriate for your residential network connection. By connecting and/or using the network connection in your residence, you agree to abide by University policies. Violations of the Acceptable Use Policy will be adjudicated by management, and/or the University and/or law enforcement officials as appropriate. Network privileges of any user may be temporarily suspended while suspected violations are being investigated or adjudicated, even if it affects network services or roommates. 

Inspections

Room inspections will regularly occur for preventative and condition harassment. Although not required, we will do out best to notify residents in advance of these inspections. In the event that a resident has previously violated lease/license agreement policies regarding proper cleanliness, guest privileges, or the pet policy, this document serves as notice for management to re-inspect the room as necessary to ensure that there are no further violations. 

Judicial Process - When Policies are Broken 

Introduction 

Students enrolling in The Berk assume an obligation to conduct themselves in a manner compatible with the educational vision of UC Berkeley. As members of the University community, every student has a unique opportunity to help, create, sustain, and nurture an educational environment. 

 

The Vision

 

The vision of The Berk is that of a model, pluralistic, academic community where all learn from and teach one another in an atmosphere of mutual respect. Our goal is to foster in students an understanding of inter dependence and self reliance, respect for self and others, commitment to the development of a pluralistic environment, respect for diversity, joy of learning, social responsibility in a multicultural world, and knowing, valuing, and expressing oneself. "Do the Right Thing," means making choices that do not violate the Student Code of Conduct. If a student does the wrong things, s/he will be expected to own the misconduct and learn through sanctions about the impact misconduct has on oneself and the community. 

 

Students choosing to live at The Berk agree to abide by rules, regulations and expectations established for our residential communities as per their signing of the License Agreement and agreeing to the community handbook. Residential Life is authorized to act on violations of these rules, regulations, and expectations as violations of the License Agreement. In this sense, the studentconduct system established for and administered by residential life is administrative in nature, as opposed to a "legal system." While The Berk is autonomous from University Student conduct, it is subject to similar requirements for due process in all its procedures. 

 

Incidents occurring in and around residential communities are subject to the UC Berkeley conduct system administered by University staff. However, depending on the circumstances, a given incident may be subject to at least three systems, each independent of the other:

·         The Berk

·         University Student Council

·         Police (BPD or local agencies) or the Federal, State, or Municipal court system (criminal or civil)

·         For example, an alleged assault or theft by a resident may result in separate conduct proceedings in all three systems, providing complaints are filed properly with each case. 

Keys and Locks

Each resident is issued an individual room fob, perimeter or front door key, mailbox key, and if applicable, a bedroom key. Residents may not duplicate, distribute, or loan room, bedroom, or mailbox keys. Improper handling of keys, including damage by punching holes in cards, will result in replacement costs of $25 per key, paid by the resident. If a key becomes demagnetized at no fault of the resident, the staff will reprogram the key at no charge. Residents may not change the locks on any door or install additional locks or chains without prior approval from management. Upon completion or termination of the lease/license agreement all keys must be returned to management. Failure to return keys will result in replacement costs, paid by the resident.  

 

In the event that you are locked out of your room during regular business hours, please come to the leasing office. A staff member will escort you to your room upon presentation of your ID. If you are locked out after regular hours, please call the RA duty phone for assistance. 

 

Lounge Furniture  

For your comfort while studying or watching TV, the community has provided furniture in the TV lounge and other areas of the property on each floor. This furniture is meant to stay in the designated areas so that all the residents mat enjoy its use. Please do not take the public area furniture into your unit; there will be a $50 moving charge for removing furniture from any public area. All missing furniture should be reported immediately to Management to assist in recovering the missing furniture, thus protecting your privilege of the use of these areas.  

 

Mistreatment of Staff

Threats, harassment, and any other mistreatment of community staff are grounds for disciplinary action, which may include cancellation of lease/license agreement and criminal prosecution. 

Musical Instruments

Within a community environment, it is impossible to allow residents to have electrical instruments or drums on the premises. Remember, your neighbors need to be able to sleep, study, and relax without the excessive noise these instruments create. 

Noise 

You have the right to expect that you will be able to study or sleep without undue disturbance from noise. Keeping the volume on your stereo, TV, or computer at a level that can only be heard in your room and lowering your voice when you are talking in the stairwells or hallways are two things you can do to maintain a quiet environment. Residents are encourage to speak with fellow residents about noise issues. If you do not get the desired results, take the concern to your RA or contact the RA on call. The property is committed to your education. In order to provide an environment where every resident can sleep or study when and where they want, we ask that all residents keep noise levels at a minimum after 10:00 p.m.

Non-Sufficient Funds/Returned Checks

If the property receives a returned check on your behalf, there will be a NSF/Returned check fee of $25 charged to your account in addition to possible late fees. After two returned checks, we no longer accept checks on your behalf. All future payments will have to be made by money order or cashier's check only. Additional fees may apply. 

Parking

There is no parking available for guests, only street parking. Resident parking is very limited and by permit only. For more information regarding parking, please contact The Berk leasing office. 

Pets

Residents are prohibited from having animals, except for aquarium bound fish (up to a 10 gallon capacity), in suites, common areas, or on the premises. Residents may not feed or shelter stray animals. Residents are obligated to inform Management of pets so appropriate action can be taken to remove and protect the animal. Failure to comply with this policy could result in a first time fine of $100.00, a repeat offense fine of $200.00, and possible eviction from the property. 

In the instance of medical conditions or disabilities, some residents may be authorized to have a dog or cat. Such residents must gain the consent of Management prior to bringing a pet to the property. 

Physical Abuse and Harassment 

Physical, verbal, and other abusive behavior and threats of physical abuse toward residents and/or staff are violations of policy and will not be tolerated. Such conduct may be grounds for immediate disciplinary action, removal from the community, and could include criminal prosecution. Examples of prohibited conduct include sexual and racial harassment, threats of violence, sexual assault, fighting, punching, slapping, kicking, scratching, and pushing. Practical jokes, pranks, or other disruptions are also prohibited.

Power Outage 

If a power outage occurs, remain calm and notify your RA or management. Keep a flashlight with fresh batteries in your unity. Do not use elevators, if applicable. Turn off all electrical equipment when safe to do so (except fume hoods) to prevent damage when power returns. If you are in an unlighted area, proceed cautiously to an area that has emergency lights. 

Public Posting 

All posted signs and posters must be pre-approved by Management before they may be posted. Posters and signs may only be placed in designated areas. See your RA for details. 

Smoking 

Smoking is strictly prohibited in all rooms, hallways, and common areas. If you have questions, please contact a staff member. Smoking is also prohibited in outdoor areas within 30 feet of doorways, windows, and ground level air intake structures. The resident accepts responsibility for informing visitors or guests of the property's no-smoking policy. 

Throwing Objects

Balls, sports equipment, and any other similar items may not be used in the interior areas of the community. No object may be thrown or dropped from a window or unit/common area opening. Window screens must be left intact and must not be removed, loosened, or altered in any manner. 

Unit Transfers 

If a resident wishes to move to another unit, they must contact the RA who will assist them in completing the appropriate for an procedure. All unity changes must be approved in advance and a transfer fee will be collected.

Vacant Bed Spaces

Current residents cannot refuse a new roommate as long as there are empty bed spaces in the unit. It is a violation of  of your lease/license agreement to tell a potential roommate that you do not have a vacant bed space in your unit when in fact one or more bed spaces are unoccupied. If you do not wish to have new roommates, you may rent any open bed space(s) at the current rate.

Vandalism

Willful destruction of the property by a resident or guest is a violation of policy and may result in disciplinary action, prosecution, and immediate eviction. 

Weapons

Firearms, ammunition, fireworks, explosives, highly flammable materials, weapons, projectile devices, guns, knives, or any other weapon, material, or instrument which poses a risk of damage or injury is strictly prohibited and a violation of the law. DEFINITIONS (in all cases include, but are not limited to, the following):

  • Firearms - Any gun, rifle, pistol, or handgun designed to fire bullets, BB's, pellets, or shots (including paint balls or darts) regardless of the propellant used. This includes ornamental rifles used for military or ROTC training.
  • Weapons - Any instrument of combat possessed or carried for the purpose of inflicting or threatening bodily injury, including a blackjack, slingshot, billy, sandclub, sandbag, or metal knuckles. 
  • Knives - Dirks, daggers, ice picks, pocket knives, or knives having a fixed blade longer than 2.5 inches (California Penal Code 626.10). This does not apply to the lawful use of cutlery and other eating implements used in food preparation or consumption. Also see Explosives/Flammables/Incense. 
Windows

Residents may not exit a unit through the windows unless there is a fire. Hangings, partitions, or curtains of any type may not be used in a way that inhibits exit of a bedspace and/or common area in the event of an emergency. Unauthorized entry into any portion of the community via windows, roofs, ledges, and locked areas is prohibited. 

Residents may not throw anything out of a window. 










 

































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Resident Services

Housekeeping

The community provides janitorial service for the building common areas, breezeways, and grounds. Residents are responsible for the cleaning and upkeep of their unit. For your convenience, dumpsters are located throughout the community for trash disposal. Please use another dumpster on the community if the one nearest you is full. It is everyone’s responsibility to keep the community clean and free of trash and cigarette butts. Do not leave trash on the stairwell or in the hallways. If trash is found in inappropriate locations, your account may be charged trash removal fees.

Mail

Each resident is assigned a mailbox and key after completion and return of your check-in materials. Mail is delivered daily by the United States Post Office with the exception of Sundays and Federal Holidays. You will receive notification of packages and special deliveries either by phone, a note dropped off at your unit or in your mailbox. You will need to bring a photo ID and sign for your package at the community office during regular business hours.

Social Activities

One of the best parts about living with us is the social atmosphere. From the beginning of the year, we like to emphasize community spirit. The RA staff does the largest part to facilitate this for residents by sponsoring programs, including bowling, movie nights, and much more. Residents who would like to volunteer to assist with functions should talk to their RA.

Telephone/Internet

All units have a phone jack and data port in each bedroom. Service providers may be obtained from the clubhouse/community office.

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Community Living

Introduction

Learning to live in a community environment requires maturity, an examination of values, and assessing how one’s behavior affects others. The specific rules and regulations that exist at the community are detailed in the rules and regulations section of your lease/license agreement and this handbook. Take time to review your lease/license agreement and familiarize yourself with the rules and regulations. You and your guests are responsible for following them. Failure to do so may result in disciplinary action including termination of residency.

The underlying assumption at the community is that residents have the capacity and desire to be self-directing and responsible members of their community. Residents enter the community as young adults who are responsible and in search of opportunities for development and learning. Your unit is yours to use, but not to abuse. You have the freedom to make it work for you, coupled with the responsibility to keep it working for others.

Getting Along With Your Roommates

Living with others requires maturity, patience, open communication, willingness to compromise, and respect for others. No matter how compatible roommates are, there is always the potential for conflict. Culture, cleanliness, sleeping patterns, habits, and hobbies are some examples of things that may be different among roommates. These differences may serve to be positive learning opportunities for people living together, or they may create a negative atmosphere within the unit that may seem intolerable. You and the attitude that you take in communicating with your roommate will determine whether or not your situation will be positive or negative. The CA/RA staff is committed to facilitating communication between and among roommates. Work with your CA/RA to accomplish this goal; it may make the environment in your home even better!

Communication Guidelines

Your RA will be stopping by during the first week of school to help you and your roommates talk about aspects of community living that may sometimes create conflict. One of the many tips and tools the CA/RA has is a Roommate Agreement. This is an agreement between roommates to ensure that basic needs have been discussed. Roommates should discuss each topic and come up with guidelines all roommates may live with. If you are having problems, or need help with a roommate contract, please see the CA/RA for help. Here are some questions to consider:

Cleaning Up

Alcohol/Tobacco

Noise

Personal Activities

Sharing Things

Sleeping

Study Habits

Visitors

What if there is a problem?

The community has several programs in place to intervene if you and your roommates are not getting along as well as you would like. The most important step you can take is to discuss your concerns with your roommate. Frequently, conflict occurs because one roommate assumes the other should know s/he is upset, but the roommate doesn’t actually realize there is a problem. It is difficult to commit the time necessary to work through the conflict, but the skills learned in the process will serve you for the rest of your life. Take advantage of the situation to become more skilled at working with others. If you do not feel you are able to handle the situation yourself, consider talking with your RA.

Personal Affirmation

By choosing to live with us you agree to reside in a living and learning community. As members of this community, we all have certain rights as residents and as students. Please recognize that other members of the community have the same rights and that one’s rights stop where another’s begin. For this reason, it is important to learn and compromise with others in order to maintain an environment in which all are respected and have the opportunity to grow and pursue their educational goals.

Community standards are established to assist in shaping our community. They protect our rights and assert the responsibilities we have to one another. As a member of our community, you agree to abide by local, state, and federal laws, as well as by these community standards which include the following statement:

I agree not to be or remain present during any violation of the Resident Handbook. My presence may infer that I condone, support or encourage a violation. I understand further that I am responsible for what behavior and activity occurs in my unit. I understand that if I anticipate or observe a violation of the Resident Handbook, I am expected to remove myself from the situation and am strongly encouraged to report the violation. I also understand that if I am aware of a violation and choose either to not report it or lie about it, I am passively participating in the violation and may be subject to conduct proceedings.

Roommate Agreements

Each time there is a new resident added to a single student unit, we will ask that you fill out a new roommate agreement for your unit. The agreement is to be an agreement between roommates to ensure that basic needs have been discussed. Roommates should discuss each topic and come up with guidelines all roommates can live with. The topics include:

A staff member will help you to facilitate this discussion. As a reward to those who do complete the form, priority status will be given during the reservation process next year. Transfer requests will not be considered unless a completed roommate agreement has been completed.

Tips for living with roommates:

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Affirmation and Acceptance

Personal Affirmation

By choosing to live with us you agree to reside in a living and learning community. As members of this community, we all have certain rights as residents and as students. Please recognize that other members of the community have the same rights and that one's rights stop where another's begin. For this reason, it is important to learn and compromise with others in order to maintain an environment in which all are respected and have the opportunity to grow and pursue their educational goals.

Community standards are established to assist in shaping our community. They protect our rights and assert the responsibilities we have to one another. As a member of our community, you agree to abide by local, state, and federal laws, as well as by these community standards which include the following statement:

I agree not to be or remain present during any violation of the Resident Handbook. My presence may infer that I condone, support or encourage a violation. I understand further that I am responsible for what behavior and activity occurs in my unit. I understand that if I anticipate or observe a violation of the Resident Handbook, I am expected to remove myself from the situation and am strongly encouraged to report the violation. I also understand that if I am aware of a violation and choose either to not report it or lie about it, I am passively participating in the violation and may be subject to conduct proceedings.

We reserve the right to relocate a student on a temporary or permanent basis in the event of substantive conflict with other members of our community. If a student is occupying a unit that has vacant bed spaces, it is expected that the room is ready for their arrival at any time. Intentionally interrupting and/or preventing another student from moving into a unit will result in consequence, which may include relocation to a new unit.

Thank you for taking time to read the Resident Handbook. Please remember that you are an important part of our community and we hope you invest time and interest in making this community a great place to live.

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Sign the Handbook

Thank you for viewing the The Berk Resident Handbook. Please submit the acknowledgement by clicking the "Sign Handbook" link, and completing the online form and submitting your acknowledgement. Submitting the acknowledgment indicates you have read, understand, and agree to abide by all the policies, procedures and rules outlined in the Resident Handbook.

Sign Handbook 
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